Sr. Executive Procurement
Solarium · Energy, Resources & Utilities
- Ahmedabad, India
- On-site
- Posted today
- Operations & Supply Chain
About the job
Experience: 3 years
Job Purpose
To support procurement and supply chain operations for Solar EPC projects by ensuring timely availability of materials, effective vendor coordination, purchase order management, logistics coordination, inventory control, and accurate SCM documentation.
The position will coordinate closely with Project, Engineering, Stores, Finance, Commercial, Vendors and Logistics teams to ensure smooth material flow from procurement to project site.
Key Responsibilities
A. Procurement & Purchase Coordination
Handle procurement activities for Solar EPC project materials as per approved requirements and project schedules.
Obtain quotations from approved/new vendors and prepare comparative statements.
Coordinate with vendors for price, delivery schedule, payment terms and technical/commercial clarifications.
Prepare and process Purchase Requisitions, RFQs, Comparative Statements, Purchase Orders and Work Orders.
Follow up with vendors for order acknowledgement and committed delivery dates.
Monitor open POs and ensure timely closure of pending actions.
Support negotiation with vendors for price, delivery and commercial terms.
B. Material Planning & Project Coordination
Coordinate with Project and Planning teams to understand project-wise material requirements.
Prepare project-wise material requirement and procurement tracking reports.
Monitor material availability against project schedules.
Identify potential material shortages and escalate them in advance.
Coordinate with Engineering for approved makes, specifications and BOQ requirements.
Ensure procurement is aligned with project execution priorities.
C. Vendor Management
Coordinate with vendors for order execution and delivery commitments.
Maintain vendor performance records covering: - Price
Quality
Delivery
Responsiveness
Payment/commercial compliance
Follow up for delayed materials and take corrective action.
Coordinate with Quality/Engineering teams for material inspection and approval where required.
Support vendor development and identification of alternate suppliers.
E. Stores & Inventory Coordination
Coordinate with stores for material receipt and GRN status.
Monitor project-wise material availability and consumption.
Track excess, shortage, damaged and rejected materials.
Coordinate material transfer between warehouse and project sites.
Support inventory reconciliation and periodic stock verification.
Ensure proper documentation for material movement.
F. ERP & MIS
Maintain accurate procurement and SCM transactions in ERP/Odoo.
Prepare daily/weekly/monthly procurement reports.
Maintain: - Open PO report
Pending delivery report
Vendor-wise procurement report
Project-wise material status
Material shortage report
Logistics tracking report
Procurement savings report
Ensure timely updating of procurement status in ERP.
G. Commercial Coordination
Coordinate with Finance for vendor invoice processing.
Verify PO, GRN, invoice and supporting documents before submission.
Follow up for discrepancies in invoices and documentation.
Monitor vendor payment status and coordinate with vendors regarding payment-related queries.
Ensure procurement is carried out within approved budgets and commercial terms.
Key Performance Indicators (KPIs)
On-time material availability for projects
PO processing turnaround time
Vendor on-time delivery %
Procurement cost savings
Purchase price variance
Open PO ageing
Material shortage incidents
Logistics cost per project
Vendor performance score
ERP/MIS accuracy
Reduction in emergency purchases
Required Qualification
Education:
Bachelor's degree in Engineering, Supply Chain,or related field.
MBA/PGDM in/Procurement will be an advantage.
Experience:
3–6 years of experience in Procurement.
Experience in Solar EPC, Renewable Energy, Electrical EPC.
Required Skills
Procurement and vendor management
Material planning
Logistics coordination
Commercial understanding
Negotiation skills
MS Excel – Intermediate/Advanced
ERP knowledge; Odoo/SAP experience preferred
Good analytical and MIS reporting skills
Strong follow-up and coordination ability
Good communication skills
Ability to manage multiple projects simultaneously
Preferred Industry Knowledge
Candidate should preferably have exposure to solar/EPC materials such as:
Solar PV Modules
Inverters
MMS / Structures
DC/AC Cables
LT/HT Panels
Transformers
Earthing Materials
SCB/SMB
Electrical BOS
Civil materials
Fasteners and consumables
Module mounting accessories
Competencies
Ownership & accountability
Vendor relationship management
Problem solving
Analytical thinking
Commercial awareness
Planning & prioritization
Cross-functional coordination
Negotiation
Attention to detail
Result orientation