Officer - Talent Acquisition

Job Purpose

To manage and coordinate the end-to-end

recruitment process, from receiving manpower requirements and obtaining

necessary approvals to sourcing, candidate coordination, offer release, on-boarding

and related recruitment documentation. The role will also be responsible for

maintaining an updated talent pool and recruitment MIS to support current and

future manpower requirements.

A. Manpower Requisition & Approval

verify Manpower Requisitions (MRFs) raised by factories

and various departments at Head Office.

consolidate manpower requirements received from different factories and

departments at HO.

of vacancies, replacement/new position and other relevant details .

with the concerned HRD personnel for obtaining management approval for the

manpower requirements.

maintain a consolidated MRF sheet covering all approved

and pending manpower requirements.

with the Corporate Office for obtaining necessary approvals for the

consolidated manpower requirements.

proper records of approved, pending and closed manpower requisitions.

B. Recruitment & Candidate Sourcing

approved manpower requirements and initiate recruitment activities

accordingly.

post job requirements on relevant job portals and other

appropriate sourcing channels .

source suitable candidates based on the approved job requirements.

resumes and shortlist candidates based on qualification,

experience, skills, job fit and other position-specific requirements .

with the concerned HR/Department Heads for interview scheduling and

candidate evaluation.

regular follow-up with candidates throughout the recruitment process.

timely closure of open positions as per the approved manpower requirement.

C. Candidate Database & Talent Pool

maintain a candidate database/talent pool of profiles

received through various sources.

and maintain the database department-wise and designation-wise for easy future reference.

update candidate status, interview details, selection status and other

relevant information.

existing candidate pool for future vacancies wherever suitable profiles

are available.

confidentiality and accuracy of candidate information and recruitment

records.

D. Candidate Documentation & Offer

Letter Coordination

with selected candidates for collecting all required pre-employment

and joining documents .

completeness of documents and follow up with candidates for any pending

information.

required details and documents with the Corporate Office for processing

and release of Offer Letters.

with candidates and Corporate Office to ensure timely release and

acceptance of Offer Letters.

records of offers released, accepted, declined and pending.

E. Pre-Joining & Onboarding Coordination

regular communication with selected candidates during the notice period

and until their date of joining.

with candidates to ensure that they join on the committed date.

with the respective HR/Department Heads regarding the candidate's joining

and onboarding requirements.

with the concerned Heads of Department for IT asset and system

requirements for new joiners.

IT Department well in advance regarding the required laptop/desktop,

email ID, system access and other IT assets , as applicable.

the necessary onboarding arrangements are initiated before the candidate

joins.

joining status and update recruitment records accordingly.

F. Appointment Letter Coordination

required details of new joiners for Appointment Letter preparation on a monthly basis.

the new-joiner details and coordinate with the Corporate Office for

preparation and release of Appointment Letters.

for timely completion and maintain proper records of appointment letters

issued.

G. Recruitment MIS & Reporting

maintain regular recruitment MIS and reports covering

manpower requirements, sourcing, interviews, selections, offers, joining

status and open positions.

updated records of manpower requisitions and recruitment status.

other recruitment-related reports as required by the Reporting Manager.

recruitment-related data and information whenever required for management

review.

Required Skills:

in English.

mandatory.

knowledge of recruitment and talent acquisition processes.

sourcing and resume screening skills.

coordination and follow-up skills.

interpersonal and candidate-handling skills.

working knowledge of MS Excel, MS Word and email communication.

maintain recruitment databases and MIS.