Facility & Admin Associate

Airbound · Aerospace & Defense

Bangalore
On-site
Posted today
Operations & Supply Chain
FullTime

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About the job

ABOUT AIRBOUND

Our mission is to make a world where everyone has access to delivery. Where goods move as freely as information moves today.

This is possible. Today the cost of moving on a scooter is ₹2/km. That’s the cost of moving a 150kg mass from point A to B. We’re bringing that mass down to less than 5kgs, concurrently bringing the cost down to 10 paise/km. This is how we make deliveries a reality. This is how we create a world where we’re doing billions of deliveries per day.

The tech is not there. The current cost of drone delivery is ₹100/km. We need to completely redefine the way things are done here. We’re building the world’s most efficient aircraft from the ground-up, and scaling that up to beyond anything the aerospace sector has ever seen. This cannot be an iterative process. We have to tear down all conventions and build everything up from scratch.

To do this, we need nothing less than the best engineers. The ones who care about building something fundamentally different, who are deeply curious about understanding the fundamentals of everything they’re working on, who are dreamers that believe in the impossible.

ABOUT THE ROLE

We're looking for a proactive and dependable Facility & Admin Associate to join our growing Admin & Operations team. The ideal candidate brings hands-on experience across facility management, office administration, vendor coordination, and general operations. Working closely with and reporting to the Admin Head, this is an execution-focused role centred on keeping day-to-day operations running smoothly, owning tasks end-to-end, and professionally handling whatever comes up in between.

KEY RESPONSIBILITIES

Facilities & Office Management

Facility Operations — Oversee the day-to-day running of the HQ, workshop, and lab, including supplies, pantry, seating, cleanliness, security, and access

Issue Resolution — Act as the first responder for facility issues, resolving most independently and escalating only what genuinely needs the Admin Head's call

Maintenance & AMCs — Track AMCs, schedule preventive maintenance, and ensure facility vendors (housekeeping, security, internet, power backup, repairs) deliver on time

Proactive Support — Anticipate the day-to-day challenges employees are likely to face, address them in advance, and prioritise effectively to keep operations running without disruption

Administration & Coordination

Task Ownership — Take ownership of tasks delegated by the Admin Head and run them to completion reliably, with minimal follow-up

Ad-hoc Handling — Manage unexpected requests and situations as they arise without losing track of routine responsibilities

Records & Documentation — Maintain organised, retrievable records including contracts, vendor agreements, insurance, statutory documents, and asset registers

Vendor & Procurement

Vendor Management — Source, coordinate, and manage vendors for office supplies, IT peripherals, consumables, and furniture

Procurement Support — Raise POs, follow up on deliveries, verify invoices against quotes, and keep the vendor and AMC tracker current

Travel, Logistics & Events

Travel Management — Book and manage team travel, stays, and transport, including for field deployments

Logistics Coordination — Coordinate the movement of equipment and assets between HQ and field or customer sites

Events & Hosting — Support offsites, team events, and visitor and customer hosting

Finance & Asset Support

Finance Coordination — Support invoice processing, vendor payment follow-ups, petty cash, and expense tracking in coordination with the Finance team, keeping admin spends documented and within budget

Asset Management — Maintain the asset register and track allocation, returns, warranties, and AMCs

People Ops Support — Support onboarding and offboarding logistics, including laptops, access, workstation setup, and ID/asset issuance

QUALIFICATIONS

Must-Have

1–4 years of experience in admin, facilities, or office operations, with a track record of owning day-to-day execution

Bachelor's degree in any discipline

Professional, dependable, and proactive, with the ability to stay calm and organised under pressure

Vendor coordination and basic procurement experience

Proficiency in Google Workspace / MS Office and spreadsheets

Clear communication in English, plus Kannada and/or Hindi for vendor and field coordination

Good to Have

A bit of finance exposure — invoices, petty cash, expense tracking, or basic bookkeeping familiarity

Exposure to hardware, manufacturing, aviation, or field-ops environments

Familiarity with tools like Zoho (People / Books) or similar

Experience supporting statutory or compliance renewals

Who You Are

You're dependable and take genuine ownership — when something is handed to you, it gets done

You stay composed and resourceful when unexpected issues come up, and you handle them professionally

You're organised and able to juggle multiple priorities without dropping any

You're a collaborative team player who works well across functions

Why Join Us

Work closely with the Admin Head and senior leadership in a high-ownership role

A clear pathway to grow within the Admin & Operations function

Exposure to a fast-scaling, deep-tech hardware company building real aircraft

A dynamic, collaborative culture focused on getting things done and continuous improvement

Compensation Range: ₹6–10 LPA, based on experience and qualifications.

Work Location: Hoskote, Bangalore (Headquarters).

#LI-AR1

WHAT WE OFFER

Comprehensive health insurance to keep you and your loved ones covered

Relocation assistance and a daily travel stipend to ease your commute

Advanced salary credit to support you when you need it

“A driven, passionate team where you’ll have room to grow and thrive - this is more than just a job, it’s a rare opportunity to build something meaningful from the ground up”

WORK SCHEDULE:

In-office role, working alternate Saturdays.

READY TO TAKE OFF?

Scam Notice: Beware of impersonators collecting fees for interviews & jobs at Airbound (Opendrone Private Limited) Please do not make any payments and report any such incidents to us at contact@airbound.com .

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